IntakeQ vs Formisoft: Why Practices Are Switching in 2026
February 2, 2026 · Formisoft Team
From the team at Formisoft, the HIPAA-ready platform for patient intake, scheduling, and payments. Learn more →
IntakeQ has been around for years and served practices well in the early days of digital intake. But healthcare has changed. Patients expect a modern, mobile-first experience. Staff are drowning in admin work. And you shouldn't need a week of onboarding just to build a form.
Formisoft was built from scratch for 2026, with AI, modern UX, and transparent pricing that doesn't punish you for growing.
The Quick Comparison
| Feature | IntakeQ | Formisoft |
|---|---|---|
| Setup Time | ❌ Days to weeks of configuration and learning |
✅ Live in under 10 minutes. AI builds your first form |
| Form Builder UX | ❌ Dated interface with a steep learning curve |
✅ Modern drag-and-drop canvas with slash commands, feels like Notion |
| AI Form Generation | ❌ No AI. Every form built manually |
✅ Describe your form in plain English and it's built in seconds |
| Healthcare Fields | ✅ Standard healthcare fields available |
✅ 25+ specialized fields: insurance, medications, allergies, conditions, consent, e-signatures, photo upload |
| Conditional Logic | ✅ Basic conditional logic |
✅ Advanced show/hide logic, custom regex validation, multi-page branching |
| Appointment Scheduling | ✅ Built-in scheduling |
✅ Availability calendar, magic-link intake emails, iCal sync |
| Patient Experience | ❌ Functional but outdated patient-facing UI |
✅ Beautiful mobile-first forms with progress bars, auto-save, and custom branding |
| Analytics | ❌ Basic submission reports |
✅ Full funnel analytics: views, starts, completions, drop-off points, devices, geography |
| Integrations | ✅ Direct EMR integrations available |
✅ Webhooks with HMAC verification, CSV export, works with any system |
| Payments | ✅ Payment collection available |
✅ Stripe-powered copay and deposit collection built into any form |
| HIPAA Compliance | ✅ HIPAA compliant |
✅ AES-256 encryption, TLS 1.3, US-hosted, audit logging, BAA available |
| Pricing | ❌ Starts at $49.90/mo, features gated behind higher tiers, per-practitioner fees add up fast |
✅ $79.99/mo flat. Every feature included, no per-form limits |
Where IntakeQ Falls Short
The learning curve is real
IntakeQ requires meaningful onboarding time. The interface was designed years ago, and it shows. Building your first form shouldn't feel like learning new software. It should feel like typing a document.
You pay more as you grow
IntakeQ's pricing scales with practitioners. Add a few team members and your bill climbs quickly. With Formisoft, you get one flat price with every feature unlocked from day one.
The patient experience feels dated
Your patients are used to Apple-quality interfaces. IntakeQ's patient-facing forms look and feel like they were built in 2018. First impressions matter, especially in healthcare.
No AI, everything is manual
Every form, every field, every validation rule, built by hand. With Formisoft, you describe what you need and AI builds it. You can have a complete multi-page intake form in 30 seconds.
What Formisoft Gives You That IntakeQ Can't
Build forms 10x faster with AI
Type "Create a new patient intake form for a dental practice with insurance capture, medical history, and consent" and watch it appear. Edit with drag-and-drop or slash commands. Done.
A patient experience worth talking about
Beautiful, mobile-first forms that feel like a modern app. Progress bars show patients where they are. Auto-save means they never lose work. Custom branding makes it look like your practice, not a generic tool.
Analytics that actually help you improve
See exactly where patients drop off, which devices they use, and how long forms take to complete. Use that data to shorten forms, improve completion rates, and reduce no-shows.
Flat pricing that respects your budget
$79.99/month. Every feature. Every field type. Every team member seat at a predictable $10/mo each. No surprises, no feature gates, no "contact sales for pricing."
Security without compromise
AES-256 encryption at rest. TLS 1.3 in transit. US-hosted infrastructure. Complete audit trail. Team roles and permissions. BAA available. All included, not an add-on.
The Bottom Line
IntakeQ was a solid choice five years ago. But the world moved on. Patients expect better. Staff deserve simpler tools. And you shouldn't be paying more just because your practice is growing.
Formisoft is what patient intake looks like in 2026: AI-powered, beautifully designed, and priced so you never have to think about it.
Get started free → and see the difference in 10 minutes.
