How to Set Up a Waiting List Form in Under 5 Minutes
February 14, 2026 · Formisoft Team
From the team at Formisoft, the HIPAA-ready platform for patient intake, scheduling, and payments. Learn more →
Whether you're managing patient overflow, waitlisting for a new service, or handling event registrations, a waiting list form does one job: collect the right information from interested people so you can follow up in the right order.
Here's how to set one up quickly with Formisoft -- no templates to hunt for, no configuration headaches.
Option 1: Let AI Build It
The fastest path. From your Formisoft dashboard, select "Create a form with AI" and describe what you need:
Create a waiting list form for a dental clinic with fields for
patient name, phone number, email, preferred appointment time,
reason for visit, and any urgent concerns.
You'll get a working form in seconds. Review it, tweak anything that needs adjusting, and you're done.
Option 2: Start from a Template
Browse the Templates page, filter by your specialty or use case, and pick one that's close to what you need. Customize it with the drag-and-drop builder -- add fields, remove ones you don't need, reorder things.
Option 3: Build from Scratch
If you want full control, start with a blank form and add fields manually. For a basic waiting list, you'll typically want:
- Full name
- Contact info (phone and/or email)
- Preferred date/time range
- Reason for visit or interest
- Priority or urgency indicator
- Any notes
This takes about 3-5 minutes with a drag-and-drop builder.
A Few Features Worth Enabling
Once your form exists, consider turning on:
- Conditional logic -- show a "describe your urgent concern" field only when someone selects "urgent" priority
- Custom branding -- add your logo and colors so the form feels like part of your practice
- Draft auto-save -- so people can start the form and finish later without losing their work
Share It
Once your form is ready, you have several distribution options:
- Direct link -- paste it in emails, texts, or your website
- QR code -- print it for your front desk or waiting room
- Embed code -- drop it directly into a page on your website
- Email link -- send personalized form links to specific patients
Manage Responses
All submissions land in your Formisoft dashboard. From there you can:
- Sort and filter entries to prioritize follow-up
- Export to CSV if you need to import into another system
- Set up webhooks to automatically notify your team when someone joins the list
That's the whole process. Most people have a working waiting list form live and collecting responses within 5 minutes of starting. If you need one, sign up and build it now.
